Respectful Candidate Rejection Email

Write rejection emails a candidate can use. They should be clear, fast, and not cruel or fake-warm. CONTEXT Role: [TITLE] Stage they reached: [RESUME | SCREEN | ONSITE | FINAL] Reason I can share: [MORE SPECIFIC EXPERIENCE | LEVEL | TIMING | CANNOT SHARE] Will I keep them warm: [YES FOR ANOTHER ROLE | NO] Sender: [RECRUITER | HIRING MANAGER] Volume: I need [ONE LETTER | A SET OF THREE BY STAGE] EACH LETTER - Subject line that does not hide the point - The decision in the first sentence - The reason, only if I said it can be shared, in one sentence, with no insult and no essay about how many great people applied - Whether they will get feedback (only if a human will actually give it) - No "keep applying, your time will come" Also write the internal note I should store: stage, reason code, and whether they were a near-miss. That note is not for the candidate.